Policies & Forms
- MHS Advertising Policy
- MHS Dance Policy
- Club Expectations
- Club and Organization Information
MOUNTAINSIDE ADVERTISING POLICIES
(Posters, flyers, TV’s, Weekly Announcements, Social Media)
Mountainside High School will use technology (through our numerous TVs and digital display wall) and verbal announcements through Advisory classes as our main modes of advertising.
TV Advertisements (preferred method of advertising at Mountainside):
- TV slides are constantly shown on TVs/displays throughout our school.
- You may submit 1-2 PowerPoint slides (GOOGLE SLIDES work as well, but PowerPoint preferred).
- Send to Erik Reinholt for approval and posting.
- Slides need to be horizontal and include title of group or event, any relevant details, date, time, and location. Do not overcrowd the slide or have font too small as people will need to be able to see slides on our TVs from a distance.
- Slides must be neat in appearance. Misspelled words, poor punctuation, etc. will not be approved nor edited or fixed for you.
- Please allow at least 2 full school days before your slide may be posted on the TVs.
- To be read/shown during the first five minutes of Advisory Period, which occurs once or twice a week.
- Until we have an up and running “TV Studio”, announcements will be read by staff or students. Please provide an exact sentence or two of what you want students/staff to hear, as it will be copied and pasted directly into our compilation of announcements (your info will not be edited or written for you).
- Send to Erik Reinholt at least 2 full school days prior to the next Advisory.
- If you would like an announcement repeated (for example, two different times or once a month), you must re-submit it each time prior to when you want it read.
- If you want an announcement to be repeated regularly, then it must be on a TV slide.
- Postings must be approved/stamped and hung with blue tape.
- For all groups, you may get 6 flyers/signs/posters no larger than 11” X 17” to Sue Neeway, MHS Principal’s Secretary in the main office, or Erik Reinholt, Activities Director, who will approve and stamp. You may put your stamped advertisements on the 6 bulletin boards around the school that say "MHS Information" and are dedicated to our school/club/team information.
- Flyer/sign/posters without a school stamp or blue tape will be removed.
- Exceptions to the above are official team/group posters, which may be no larger than 18” X 24”, Performing Arts production posters, or Leadership all-school events posters. These may have more than one poster (still approved) and must be put up with blue tape.
- Another exception is group “campaign”, sales or event posters: groups can put up one "campaign" poster per hallway per floor and one at the Community Board by the main office for a max total of 15. All campaign posters need to follow the above guidelines to be approved and stamped. You also need to remove all posters immediately after the campaign.
- Flyers/signs/posters may only include title of group or event, any relevant details, date, time, and location.
- Flyers/signs/posters must be neat and have no misspelled words or poor punctuation to be approved.
- Signs for community events need to be cleared through Community Involvement at the Beaverton School District.
- All flyers/signs will be removed immediately following the event.
- Teachers may put materials of their choice on the bulletin boards in the hallway by their classroom doors.
- The Commons is reserved for posters advertising school sponsored all-student events, drives and campaigns, usually generated by leadership.
Check with Erik Reinholt if you have questions.
Thank you for your attention to this.
Mountainside High School
Mountainside High dances are school events. District policies regarding drugs, alcohol, and student conduct apply to all Mountainside students and their guests.
Some policies should be highlighted, as they bear directly on dances:
- Students may not dance in a manner that is overtly sexual or that makes other attendees uncomfortable. Inappropriate touching, "freaking," or "grinding" is not acceptable. Students dancing inappropriately may be sent home. STAY VERTICAL!
- The school reserves the right to bar students from future dances as a consequence for flagrant violations of this policy.
- The school reserves the right to remove students from the current dance, as a consequence for violations of this policy.
- Wristband must be worn at all times. If a student gets a warning for violations of dancing, wristband will be removed. Second warning results in removal from dance.
- Students who are removed from a dance for inappropriate dancing will not be able to attend the next dance.
Attire and Costumes
- While we encourage you to dress up for our dances, there are some limits on costumes and clothing that one may wear to school events.
- Overly revealing or inappropriate clothing will not be allowed at the dance.
- No masks may be worn at school events.
- No concealing face paint may be worn. You must be recognizable.
- No props. (swords, guns, pitchforks, canes etc.)
- Students and guests (for dances that allow guest passes) must bring picture ID to be admitted to the dance.
- Doors will close one hour after dances start.
- Please NO backpacks or bags, they will NOT be allowed into the dance. All purses/fanny packs/etc. will be searched.
- No outside food or drink is allowed.
- No re-admittance at dances (once you leave you may not return).
- If you are bringing a non-Mountainside guest (for dances that allow guest passes), be sure to read the guest pass carefully. You must have a guest pass signed by your guest's school and administration, and on file here. Make sure to check regularly at the SHUBOX that this has been accomplished BEFORE the weekend of the dance.
- The school administration reserves the right to require students to take a breath alcohol test prior to being admitted to a dance. In the event that someone is found to have used alcohol or illegal substances prior to a dance or be in possession of an illegal substance, the procedures in the Student Parent Resource Handbook will be followed.
To purchase tickets you must agree to abide by these policies.
MHS Club Adviser and Student Representative Reminders and Expectations
Congratulations and thank you for making your club possible for this school year!
Here is a list of important information and answers for FAQ for running your club that you will want to follow:
All forms and club information can be found on the MHS school website under Activities and Clubs (as well as the club link I send out by email).
You must renew your club every year-fill out a new club application even if your club existed last year.
Send a Representative or Adviser to Mr. Reinholt’s office with a completed club application.
Send a Representative to the Club/Team Council Meeting during Extended period in the fall.
Students and Advisers are responsible for all advertising and signs at the Club Fair. Reserve a table with Mr. Reinholt.
Advisers must be present at all meetings and activities (after school, nights and weekends)
Advisers (not students) must meet with bookkeeper (Brooks Miller) to open an account and go over basic cash handling responsibilities.
Advisers complete and submit fundraising forms as needed to Brooks Miller before any purchasing of fundraising products, fundraising starts, or money is collected.
Advisers submit all required forms for possible trips or transportation (including parent/student driver to Sue Neeway in the main office).
Advisers submit all required district forms for overnight/out of state (District would like these 90 days in advance).
Advisers, if you would like to reserve the Large Community Room, Commons, or other spaces in the building, please email or see Mr. Barraclough in the main office to request Building Use.
If you would like to try and reserve gym spaces or athletic fields you must see our Athletic Director, Bryan Sorenson.
If you are printing T-shirts with our Maverick mascot see Bryan Sorenson, Athletic Director.
Flyer/announcements/slides must be approved. See Mountainside Advertising Policies for details.
You can reserve a table in the Commons during lunches for club related sales, etc. (not the SHUBOX). Send requests to Mr. Reinholt. Have a written announcement ready to be read during lunch and give to Mr. Reinholt.
Notify the front office if you are expecting a speaker or guest at your meetings.
Your group should continue to meet at your given time and place throughout the year. If there are changes or your group is no longer meeting, please inform Mr. Reinholt.
Clubs at Mountainside High School shall:
Be open to all students.
Be approved by the MHS administration.
Be advised by a MHS staff member (get staff member's approval prior to completing the form)
Follow the MHS Advertisement Policy and other MHS and District policies. (See tab on this page.)
Meet during advertised times and location (Virtual meeting this year, but we will reassess upon return to school.)
Must re-register every school year.
Club Sports please also see Assistant Principal Rod Barraclough for additional District forms.
To start a club:
- Complete the Club Application. (You will be required to login with your district Google account.)
- If there are any changes to your meeting time/place or if the club disbands, please inform Mr. Reinholt.
Club Applications are located outside of Mr. Reinholt's office 163 across from the Leadership room.
The District recognizes that fundraising activities are important to the operation of a school. They may provide resources to conduct activities for students, purchase some supplies or equipment not provided for through the district operating budget, meet operating expenses of parent groups/booster clubs, and related purposes. They also provide opportunities for parents, staff and students to join together in activities which develop rapport, build unity, enhance teamwork, and promote the school’s identity. In order to assist principals in administering fundraising activities sponsored by site groups, the following procedures will be utilized.
- All school sponsored groups (French club, NHS, Chess club, etc) and school related groups (Booster club, band parents, etc) will submit a proposal to fund raise. Each proposal will be reviewed by the principal and/or designee and will include the following:
- Description of activity
- Rationale for fundraising
- Date, time & location
- Person(s) collecting and receipting money
- How money will be used.
- Each principal and/or designee will be responsible for the following:
- Coordinating all fundraising activities within the school
- Establishing appropriate accounting controls
- Ensuring a safe environment for students to conduct fundraising activities (No door to door solicitations).
- All groups must have written permission from the principal BEFORE any product is ordered or selling begins.
- Principals may develop and disseminate individual school guidelines for fundraising as necessary beyond these guidelines.
All fundraising activities, District level and school-based, must:
- Designate the non-profit agency or philanthropic activity to benefit from fundraising OR show a need to fund designated programs/activities that have been reduced or eliminated through budget reductions
- Support the approved program beyond the District budgeted funds
- Indicate a timeline for raising funds
- Develop criteria for disbursement of funds which is in accordance with federal and state laws, including the IRS code, state tax laws, and District collective bargaining agreements
- Be appropriate to the philosophy and goals of the District
- Be noted on the fundraising calendar to avoid impacting other fundraising activities
Please download and complete the Fundraising Form to receive approval for your fundraiser. Bring or email your completed form to our Bookkeeper Brooks Weishan-Miller or to the Mountainside office.